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1. SWOT analysis method
Strengths, Weaknesses, Opportunities, Threats.
Significance: Helping you to grasp the overall situation, analyze your advantages and disadvantages in resources, understand the opportunities provided by the environment, and prevent possible risks and threats is of considerable significance to our success.
2. PDCA cycle rules
Plan: formulate goals and strategies; Do: launch tasks and organize implementation; Check: check critical points in the process and final results; Action: correct deviations, standardize results, determine new goals, and develop the next round of plans.
Significance: Every task is a PDCA cycle requiring planning, implementation, inspection results, and further improvements. At the same time, it enters the next period. Only in the gradual increase over time, can there be a qualitative leap. It is possible to perfect every job and perfect one’s life.
3. 6W2H method
What: the content of the work and the goals achieved; Why: the reason for doing the work; Who: the specific person who participated in the work and the person in charge; When: what time and period to work; Where: what happened Location; Which: which method or approach; How: what way to use; How much: how much cost?
Significance: We should think about 6W2H when we do any work, which helps us organize our thinking and eliminate blindness. Our report should also use 6W2H, which can save the time of writing and reading reports.
4. The SMART principle
Specific; Measurable; Attainable; Relevant; Time-based;
Significance: When people set work goals or task goals, they should consider whether the goals and plans are SMART. Only a SMART-based program has reasonable practicability and can guide and ensure the realization of the project.
Some explain this principle as follows:
——S stands for Specific, which means that the performance appraisal should focus on specific work indicators and cannot be general;
——M stands for Measurable, which means that the performance indicators are quantitative or behavioral, and the data to verify these performance indicators or Information is available;
——A stands for Attainable, which means that performance indicators can be achieved with effort, and avoid setting goals that are too high or too low;
——R stands for realistic, which refers to performance The indicators are tangible and can be proved and observed;
——T stands for time-bound, focusing on the specific deadline for completing the performance indicators.
5. Time management-important and urgent
A. Important and urgent, emergency, urgent problem, work completed within a time limit, you can’t do it without doing it
B. Necessary, not critical, preparation, preventive measures, clarification of values, planning, the establishment of interpersonal relationships, real re-creation, and enhancement of one’s abilities
C. Urgency is not essential, things that cause interference, phone calls, letters, reports, meetings, many urgent things that are urgent, items that meet the expectations of others
D. Not necessary, not critical, busy and trivial things, advertising letters, phone calls, evasive activities, waiting time
Priority = importance * urgency
When making time arrangements, you should weigh the priorities of various things and learn to “play the piano.”
We must have a forward-looking ability to work and prevent problems before they happen. If we are always busy fighting fires, it will make our work still passive.
6. Task decomposition method [WBS]
Namely Work Breakdown Structure, how to carry out WBS decomposition: goal→task→work→activity
The principle of WBS decomposition: The main objectives are gradually refined and decomposed. The lowest task activities can be directly assigned to individuals to complete; in principle, each task must be decomposed until it can no longer be subdivided.
WBS decomposition method: top-down and bottom-up full communication; one-to-one communication; group discussion.
The standard of WBS decomposition: clear structure of activities after dissolution; logically form a big business; integrate all key factors including temporary milestones and monitoring points; all events are clearly defined.
Significance: Learn to decompose tasks. Only by decomposing the tasks in sufficient detail can you know it well, you can work in an orderly manner, and you can plan your schedule as a whole.
7. Two-eight principles
Barlet’s Law: “80% of the total result is formed by 20% of the total time spent.” According to the “importance” of the matter, the principle of prioritizing affairs is based on “important minority and trivial majority,” based on the policy.
For example, 80% of sales are from 20% of customers; 80% of calls are from 20% of friends; 80% of total output is from 20% of products; 80% of wealth is concentrated in the hands of 20% of people;
This enlightens us in our work to grasp the principal contradictions, figure out clues from the complicated task, and use resources on the most critical and urgent matters.